Vacancies

Purchase Ledger

Grafton Banks Finance are delighted to be working with a commercial company with offices based in Chichester, West Sussex to recruit an Accounts Payable Clerk on a full-time permanent basis. Reporting into the Finance Manager and working within a friendly busy team you will be responsible for accurately processing a high volume of Supplier invoices (GBP and Multicurrency) into the accounting system and ensure timely payment to suppliers.

Duties and Responsibilities:

• Accurately post invoices against purchase orders in a timely basis, where applicable, and effectively assist with the resolution of matching discrepancies.
• Management of Parked report to manage and clear matching discrepancies.
• Ensure supplier invoices and debit/credit notes are processed accurately and in a timely manner, in accordance with internal policies and external requirements, to include obtaining copies from supplier portals where needed.
• Obtain authorisation and coding for all non-purchase order invoices before accurately inputting into the ERP system.
• Maintaining and building an understanding of your allocated and key suppliers, to include reconciliation of supplier statements on a regular basis and take action to resolve any queries as appropriate whilst ensuring the current position of each supplier is recorded on the Departmental Control Sheet.
• Investigate and resolve any purchase ledger queries by liaising with suppliers and internal stakeholders, ensuring the list of queried invoices is minimal.
• Ensure the Management Accountant has the relevant information to close purchase ledger at month end
• Process staff expenses and credit card transactions, reconciling to statements where appropriate on a monthly basis
• Maintenance of Direct Debit suppliers ensuring invoices received and posted on a timely basis.
• Ensure that all documents are accurately and electronically filed on a regular basis.
• Assist the Finance team with other projects as required.

Key Skills Required for the role:

• At least 2 years’ accounts payable experience preferred
• Worked in a multi-site business with a high volume of transactions is essential
• Intermediate to advanced Excel skills and competent with ERP systems.
• Basic accounting knowledge (double entry book-keeping; accounts reconciliation) is advantageous.
• Good people skills to build strong relationships with business and external partners.
• Good communicator, excellent telephone manners and able to influence others.
• High level of customer service awareness.

For your experience you will be rewarded with a competitive salary and benefits package. This role is working Monday – Friday in office some flexibility around the full time hours is possible.

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